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RFQ 314/2013 DECORATIONS

RFQ 314/2013 DECORATIONS

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REQUEST FOR QUOTATIONS

Quotations are requested for the following items from suitable service providers:

  1. DECORATIONS: CITY HALL
  • 35 ROUND TABLES
  • 350 CHAIRS COVERED AND TIED
  • CENTER PIECES
  • FULL DECORATION (SIDES AND CEILING)
  • WINE GLASSES (350)
  • TWO BOTTLES OF WINE AND TWO GRAPE TISERS PER TABLE (RED AND WHITE)
  • CROCKERY AND CUTLERY
  • SOUP DISHES
  • DESSERT DISHES
  • SIDE PLATES
  • COLOURS, FULL SOUTH AFRICAN FLAG COLOURS
  1. DECORATION: INDOOR SPORT CENTRE:

 

  • FULL DECORATION (SIDES AND CEILING ONLY)
  • COLOURS, FULL SOUTH AFRICAN FLAG COLOURS

The following conditions will apply:

  • Must be registered on the Municipal Suppliers Database;
  • Price must be VAT inclusive (for all registered vendors);
  • The Municipality is not obliged to accept the lowest or any quotation;
  • A firm delivery period must be indicated;
  • All quotations will be adjudicated in terms of council’s Supply Chain Management Policy;
  • The following documentation must be submitted with your quote in order to be considered, failing which will lead to disqualification:

a)    An original valid SARS Tax Clearance Certificate

b)    A valid Billing Clearance Certificate from your Local Municipality

c)    Copy/ies of the Company registration e.g. CK1, CK2, Trust documents, sole provider etc.

d)    An original certified copy of the B-BBEE certificate

e)    Completed MBD 4 form (Declaration of Interest)

f)     Completed MBD 9 form ( Certificate of Independent Bid Determination)

  • Please ensure that all returnable documentation are numbered (e.g. page 1 of 5 etc.) and binded in 1 (one ) document ;
  • The quotations must be submitted on the Letterhead of your business.
  • Please ensure that the returnable documentation is placed in a sealed envelope clearly indicating the RFQ Number & DESCRIPTION on the envelope;
  • THE QUOTATION BOX IS LOCATED UPSTAIRS SITUATED IN THE FINANCE DIRECTORATE, 86 HIGH STREET, GRAHAMSTOWN, (DURING NORMAL OFFICE HOURS).
  • Quotes that are late will not be accepted. Quotations per fax or E-mail will also not be considered.
  • The evaluation criteria is 80:20

 

NB: BIDDERS WHO ARE IN THE SERVICE OF THE STATE WILL NOT BE CONSIDERED.

Project Manager: Ms N Santi             Contact Details: 046-6036131

 

Closing Date: 20 September 2013

 

Closing Time: 12H00

 

_____________________________

 

DR PRAVINE NAIDOO

MUNICIPAL MANAGER

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