Follow

REQUEST FOR QUOTATIONS

RFQ300/2013 CATERING AND DECORATIONS

Quotations are requested for the following items from suitable service providers:

GALA DINNER FOR 250 PEOPLE

MENU

STARTER:

Avocado Rits

MAIN COURSE:

Savoury Rice

2 Vegetables

Chicken Breast Kiev

Lamb

DESSERT:

Meringue with fresh fruit and cream

DRINKS:

Fizzy drinks and juice

DECORATIONS

• Full tent draping decorations
• 250 Chairs covers and tie backs
• Centre pieces with flowers
• Cutlery and Crockery for 250 people
• Glasses
• 25 x tables & cloths
• Serviettes

NB:  tent around black, yellow and white

The following conditions will apply:

• Must be registered on the Municipal Suppliers Database;
• Price must be VAT inclusive (for all registered vendors);
• The Municipality is not obliged to accept the lowest or any quotation;
• A firm delivery period must be indicated;
• All quotations will be adjudicated in terms of council’s Supply Chain Management Policy;
• The following documentation must be submitted with your quote in order to be considered, failing which will lead to disqualification:

a)      An original valid SARS Tax Clearance Certificate

b)      A valid Billing Clearance Certificate from your Local Municipality

c)       Copy/ies of the Company registration e.g. CK1, CK2, Trust documents, sole provider etc.

d)      An original certified copy of the B-BBEE certificate

e)      Completed MBD 4 form (Declaration of Interest)

f)       Completed MBD 9 form ( Certificate of Independent Bid Determination)

• Please ensure that all returnable documentation are numbered (e.g. page 1 of 5 etc.) and binded in 1 (one ) document ;
• The quotations must be submitted on the Letterhead of your business.
• Please ensure that the returnable documentation is placed in a sealed envelope clearly indicating the RFQ Number & DESCRIPTION on the envelope;
• The quotation box is located upstairs situated in the Finance Directorate, 86 High Street, Grahamstown, (during normal office hours).
• Quotes that are late will not be accepted. Quotations per fax or E-mail will also not be considered.
• The evaluation criteria is 80:20

NB: BIDDERS WHO ARE IN THE SERVICE OF THE STATE WILL NOT BE CONSIDERED.

Project Manager: Ms N Santi                 Contact Details: 046-6036133

Closing Date: 22 August 2013

Closing Time: 12H00

_____________________________

DR PRAVINE NAIDOO

MUNICIPAL MANAGER