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REQUEST FOR QUOTATIONS

Quotations are requested for the following items from suitable service providers:

LUNCH FOR 350 PEOPLE

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1. STARTER

• CREAM OF VEGETABLE SOUP WITH FRESH BREAD ROLLS AND SMALL BUTTER PER PLATE

1. MAIN COURSE:

• GRILLED LAMB CHOPS, SERVED WITH MUSHROOM SAUCE, CHICKEN QUARTERS, SAVOURY RICE AND THREE SEASONAL VEGETABLES

1. DESSERT:

• FRUIT SALAD AND ICE CREAM

250 FIZZY DRINKS AND 100 JUICES

The following conditions will apply:

• Must be registered on the Municipal Suppliers Database;
• Price must be VAT inclusive (for all registered vendors);
• The Municipality is not obliged to accept the lowest or any quotation;
• A firm delivery period must be indicated;
• All quotations will be adjudicated in terms of council’s Supply Chain Management Policy;
• The following documentation must be submitted with your quote in order to be considered, failing which will lead to disqualification:

a)    An original valid SARS Tax Clearance Certificate

b)    A valid Billing Clearance Certificate from your Local Municipality

c)    Copy/ies of the Company registration e.g. CK1, CK2, Trust documents, sole provider etc.

d)    An original certified copy of the B-BBEE certificate

e)    Completed MBD 4 form (Declaration of Interest)

f)     Completed MBD 9 form ( Certificate of Independent Bid Determination)

• Please ensure that all returnable documentation are numbered (e.g. page 1 of 5 etc.) and binded in 1 (one ) document ;
• The quotations must be submitted on the Letterhead of your business.
• Please ensure that the returnable documentation is placed in a sealed envelope clearly indicating the RFQ Number & DESCRIPTION on the envelope;
• THE QUOTATION BOX IS LOCATED UPSTAIRS SITUATED IN THE FINANCE DIRECTORATE, 86 HIGH STREET, GRAHAMSTOWN, (DURING NORMAL OFFICE HOURS).
• Quotes that are late will not be accepted. Quotations per fax or E-mail will also not be considered.
• The evaluation criteria is 80:20

NB: BIDDERS WHO ARE IN THE SERVICE OF THE STATE WILL NOT BE CONSIDERED.

Project Manager: Ms N Santi             Contact Details: 046-6036131

Closing Date: 20 September 2013

Closing Time: 12H00

_____________________________

DR PRAVINE NAIDOO

MUNICIPAL MANAGER