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Quotations are requested from Experienced Service Providers to provide the following services:

CLEANING SPECIFICATIONS – DETAILED TASKS

TOILET (6 Toilets)

• Clean and sanitise fixtures, mirrors, counters; polish chrome; mop floors; empty

refuse bins.

• Clean urinals and drain grates and flush recommended disinfectant through

drains.

• Clean hand basins, fittings (includes pipes underneath) and back splash. Clean

and disinfect all tap fittings.

• Remove graffiti from all surfaces where applicable using approved cleaning

solution.

• Clean and polish all bright metal work.
• Wash/Scrub tiled floor area using approved cleaning solution.

TEA & STAFF COMMON ROOMS (2 Kitchens)

• Wash all rubbish containers inside and out to remove any soiling.
• Spot clean all horizontal and vertical surfaces including light switches, walls and

doors, removing fingerprints, smudges and stains.

• Clean and sanitise all sinks and bench tops and wipe dry.
• Clean exterior or microwave oven; fridge exterior and door seals

 Spot clean both sides of doors and internal window glass.

CORRIDORS/LOBBIES – CARPET

•  Using approved spotting solution, spot clean carpeted area.
• Spot clean all office partition including doors.
• Dry buff all hard floor surfaces specified using a polyvac or similar floor buffing machine.
• Spot clean both sides of doors and internal window glass

OFFICE AREAS – 26 offices

•  Spot clean all office partition glass, including doors.
• Polish all wood furniture surfaces with approved polish.
• Spot clean all horizontal and vertical surfaces including light switches, walls and

doors, removing fingerprints, smudges and stains.

• Fully vacuum all carpets from wall to wall using approved vacuum system.

Ensure mobile furniture and chairs are returned to their original position.

• Vacuum all fabric office furniture including chairs using an approved vacuum system.

STAIRWELLS – HARD SURFACES

• Sweep Stairs
• Wipe clean all handrails using a disinfectant cleaning solution.

The following conditions will apply:

• Must be registered on the Municipal Suppliers Database;
• Price must be VAT inclusive (for all registered vendors);
• The Municipality is not obliged to accept the lowest or any quotation;
• A firm delivery period must be indicated;
• All quotations will be adjudicated in terms of council’s Supply Chain Management Policy;
• The following documentation must be submitted with your quote in order to be considered, failing which will lead to disqualification:

a)    An original valid SARS Tax Clearance Certificate

b)    A valid Billing Clearance Certificate from your Local Municipality

c)    Copy/ies of the Company registration e.g. CK1, CK2, Trust documents, sole provider etc.

d)    An original certified copy of the B-BBEE certificate

e)    Completed MBD 4 form (Declaration of Interest)

f)     Completed MBD 9 form ( Certificate of Independent Bid Determination)

• Please ensure that all returnable documentation are numbered (e.g. page 1 of 5 etc.) and binded in 1 (one ) document ;
• The quotations must be submitted on the Letterhead of your business.
• Please ensure that the returnable documentation is placed in a sealed envelope clearly indicating the RFQ Number & DESCRIPTION on the envelope;
• THE QUOTATION BOX IS LOCATED UPSTAIRS SITUATED IN THE FINANCE DIRECTORATE, 86 HIGH STREET, GRAHAMSTOWN, (DURING NORMAL OFFICE HOURS).
• Quotes that are late will not be accepted. Quotations per fax or E-mail will also not be considered.
• The evaluation criteria is 80:20

NB: BIDDERS WHO ARE IN THE SERVICE OF THE STATE WILL NOT BE CONSIDERED.

Project Manager: Ms C Mani             Contact Details: 046-6036015

Closing Date: 10 September 2013

Closing Time: 12H00

_____________________________

DR PRAVINE NAIDOO

MUNICIPAL MANAGER